Connection Project
Interactions Over a Distance - Link multiple physical locations
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Conference Room Guide

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Full Guide (Download - PDF 492 KB)

This document provides information on how to use the videoconferencing facility in the 3rd floor Conference Room of SI North and at the Connector conference room in SI West Hall. In this document, we also provide ‘General Information’, ‘Tips to troubleshoot problems during a Video Conference’, notes and pictures / diagrams in the appropriate places.

Quick Start Guide

Step 1 Power on Screen (Use Plasma Display or NEC Remote)
Point the NEC Remote towards the Plasma display Screen (on the left of the room) and press the ‘Power On’ button to wake up the screen.

(Note: If the green light does not turn ‘on’ when you use the remote to turn on the screen, then go physically to the display screen and press the button on the bottom right of the screen to ‘Power On’ the screen. The light should turn from red to green now (Green – ‘Power on’; Red – ‘Power off’)
Step 2 Power on Polycom Unit (Use Polycom Remote)
Pick up the Polycom remote control to wake up / ‘Power on’ the Polycom unit
Step 3 Unmute the Microphone (Use Button on the Microphone)
Unmute the microphones by tapping the top button of the microphone pod (so that the red lights turn off; Mute – Red Light turned ‘On’& Unmute – No Red Light)
Step 4 Select or Type the Site Address (Use Screen or Polycom Remote)
Use the arrow keys (up and down arrow keys) in the Polycom remote to display the ‘Address Screen’. Use the navigation buttons (up and down arrow keys) on the remote to select the address.

Select ‘CCR Connection Project’ (or any other name configured for the Connector Conference Room in West Hall) from the address book to connect to Connector Conference Room in West Hall.

Select ‘SI North’ (or any other name configured for the Conference Room in SI North) from the address book to connect to the Conference Room in SI North
Step 5 Press Call/Hang-up Button (Use Polycom Remote)
Press the Green ‘call/hang-up’ button on the Polycom remote control to call the site.
Step 6 Conduct Meeting
You can start your video conference & conduct your meeting now. Use the ‘Far’ button and the arrow keys to adjust the display on the remote site. Use the ‘Near’ button and the arrow keys to adjust the display at your site.

Step 7 Press Call/Hang-up Button (Use Polycom Remote)
Press the Green ‘call/hang-up’ button on the Polycom remote control to end the call. After you finish your call you must:

Mute the microphone

Point the NEC Remote and press ‘Stand-By’ on the Plasma Screen to set the plasma screen to ‘Stand by’ mode. (If the Red Light does not turn ‘on’, then go physically to the display screen and press the button on the bottom right of the screen to set the screen to ‘Stand By’ mode.)
* To recieve a call from the remote site, please follow steps 1-3.